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Last Updated: January 31, 2010

Coach's Information Page

NOTICE TO FCIAC COACHES

Coaches who submit their entries via email will have a results file sent back to them that evening. If you have the full version of Team Manager, you can then import these results back into your database. The full version may be purchased at a 25% discount ($96.75) by noting you are a member of the FCIAC. It will be the best purchase you make in terms of organizing your team's season. Go to HyTek Online Shop to order.

Hy-Tek Team Manager Q & A

  1. How do I set up my team for the first time?

  2. What is my school's long name, short name, and abbreviation?

  3. How do I import meet events into Team Manager?

  4. How do I enter my athletes into events for the first meet?

  5. How do I seed my relay teams?

  6. How do I export my meet entries so that I can e-mail them?

  7. Where and when do I e-mail my meet seeds?

  8. How do I get meet results to import into Team Manager so that I don't have to put them in by hand?

  9. How do I set up my meet entries for the second meet using information from the first meet?

  10. How do I get the latest free maintenance update of Team Manager?

 

1. How do I set up my team for the first time?

Launch Team Manager (Lite or Full version).

2.  What is my school's long name, short name, and abbreviation?

It is important that you set up your team EXACTLY AS INDICATED BELOW. Do not abbreviate High School, or use a different team code or short name (i.e. "Wilton Warriors" or "Darien Girls"). Doing so will cause the database to recognize this as a distinct team, and your athletes' performances may not be recorded.

Long Name - Abbreviation - Short Name - Alt. Abbreviation

Bassick High School - BASS - Bassick - BAS
Bridgeport Central High School - BPTC - Central - BC
Brien McMahon High School- BMHS - McMahon - BM
Danbury High School - DANB - Danbury - DAN
Darien High School - DARI - Darien - DAR
Fairfield Ludlowe High School - FLUD - Ludlowe - LU
Fairfield Warde High School - FWAR - Warde - WA
Greenwich High School - GREN -Greenwich - GR
Harding High School - WHAR - Harding - HA
New Canaan High School - NCAN - New Canaan - NC
Norwalk High School - NORW - Norwalk - NW
Ridgefield High School - RFLD - Ridgefield - RF
St. Joseph's High School - SJHS - St. Joe's - SJ
Stamford High School - STAM - Stamford - STM
Staples High School - STAP - Staples - STP
Trinity Catholic High School - TRIN - Trinity - TC
Trumbull High School - TRUM - Trumbull - TR
Westhill High School - WEST - Westhill - WE
Wilton High School - WILT - Wilton - WI

You only need to enter your own school name and team code into Team Manager, there is no need to enter other schools.

3.  How do I import meet events into Team Manager?

DOWNLOAD QUALIFYING MEET EVENTS

DOWNLOAD CHAMPIONSHIP MEET EVENTS

Click on the appropriate DOWNLOAD MEET EVENTS link on the meet schedule page, and SAVE (not open) the file to your desktop or a folder where you will be able to find it.  Then start up Team Manager.  In the file menu, choose Import - Meet Events.  The program will ask you where to look for the file.  "Look In" the place that you just saved the attachment to.  Click on the file to select it and click on Open.  It will tell you that it is going to unzip the file to the TFTMTemp folder.  Click on OK, then double click on the name of the file (it should be a long name such as: tfmm2006-01-20-MeetEvents-FCQS1.ev1).  Click on OK and then OK again where it tells you that 30 events have been imported.
 
Now if you click on MEETS on the Menu Bar it should list a meet named FCIAC Qualifier (plus site and meet number).  Go to the menu bar and click on EVENTS and you should see the events.

Starting with the second meet, all you need to do is click on MEETS !ADD and fill out the Meet Maintenance form (name the new meet something like EMITL Meet 2A).  Then click on EVENTS !COPY EVENTS and select the first meet to copy the events from.  You can also choose to import your entries and/or results from the first meet.  This will save time if a lot of your athletes are competing in the same events.

4.  How do I enter my athletes into events for the first meet?

After you have imported the meet events file and added your athletes into Team Manager, click on MEETS in the menu bar, then on ENTRIES.  You can either do your entries by athlete name or by event.  For this example, click on ENTRIES BY NAME.  Your team roster should be at the top, and the meet events at the bottom.  Click on an athletes name to highlight it.  Then click on the entered check box for each event you are entering the athlete into.  Enter their time, distance or height into the custom mark box.  When you are done, go to MEETS ! ENTRIES ! ENTRY BROWSER to review your seeds for the meet. Only use the events applicable to the meet you are competing in that week (note different distances for dashes, hurdles, and ESPECIALLY RELAYS for Wilton and Staples).

5.  How do I seed my relay teams?

From the main Team Manager screen, click on MEETS, and make sure that the right meet is highlighted.  Then click on ENTRIES !ENTRY BY EVENT.  In the For Team box, make sure that your team is chosen, and highlight the relay that you want to seed by clicking on it.  Click on the NEW RELAY button which will allow you to enter an "A" relay team.  You can either drag and drop the athletes into the Athletes grid or double click on their name (or check the Entrd box).  Next, enter their time in the custom box.  Once this is done you can add a "B" team by clicking on the NEW RELAY button again and following the above directions.

6.  How do I export my meet entries so that I can e-mail them?

After you have entered all of your athletes into their events (including relays), you need to export the entries and e-mail them to Mary.  This can be done several ways, here is one.  From the main Team Manager screen, click on MEETS.  Make sure that the meet you want to send is highlighted, and click on ENTRIES ! ENTRY BROWSER.  Now would be a good time to check your entries one more time to make sure that they are correct.  In the upper left, click on EXPORT ENTRIES.  Note that the file is going to be saved to a folder on your hard drive called TFTMwinData.  Make sure that the right meet is displayed in the drop down box and that the Export Relays box is checked. Click on OK.  Start up your e-mail program, address an e-mail to , and attach the meet entry file (it will be in the TFTMwinData folder and should be named something like WIL-Entries001.ZIP).  Hit send and pray for the best!

7. Where and when do I e-mail my meet seeds?

You should e-mail your meet seeds to Club Connecticut no later than 7 p.m., the day before your meet.

8.  How do I get meet results to import into Team Manager so that I don't have to put them in by hand?

One of the best things about using the full version of Team Manager is that after an athlete has done an event once, you can just check a box to enter them into that event for the next meet.  The program will "remember" their best performance and seed them with that.  To get meet results for your team, bring a flash drive to the meet with your school's name marked on it (make sure that it has been IBM formatted, that it is blank, and that you have scanned it for viruses).  The Hy-Tek operator at the meet will put your team's results on the drive.  Put the drive in your computer and start up Team Manager.  Click on IMPORT ! MEET RESULTS.  In the Look In box, navigate to your flash drive and click on the file (it should be named something like tcl01-01.tcl).  Click on OPEN, and accepting the defaults in the Import Criteria box (just Import Relays checked), click on OK then Close.  Then click on MEETS ! RESULTS ! RESULT BROWSER (or RESULTS BY NAME or EVENT) and you can review the results from the meet.  When it is time to seed your next meet all of the marks will already be there.  

9.  How do I set up my meet entries for the second meet using information from the first meet?

First, make sure that you have followed the steps in #8 to import the results from the first meet into Team Manager.  From the main Team Manager screen, click on MEETS !ADD and fill in the Meet Information in the Meet Maintenance screen.  The essential information is the meet name (something like Meet 2A) and the date.  Click on OK then CANCEL.  You have just added a new meet.  Now you want to copy the meet events from the first meet.  Click on EVENTS !COPY EVENTS, and in the Copy Events From Meet box, choose the first meet.  In the left Copy Options box, choose ALL EVENTS.  In the right Copy Options box, choose RESULTS EVENTS.  Click on OK.  You should then be able to follow the directions in #6 and #9 to seed your athletes and relay teams.  The only major difference from the first meet is that those athletes who competed in the first meet will have performances in the Best Mark column and this mark will automatically go in as their seed mark.  Check the Entered box to enter them in their events.  If the athlete did not compete in the first meet, enter a seed mark in the Custom Mark column.